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About the Role
Job Title: Events Assistant (Part-Time/Flexible, Voluntary)
Organisation: Community Mind Connect (CMC)
Location: Lancaster, UK (with potential for remote working for planning tasks)
Commitment: Approximately 2 hours per week/month, with flexibility required around event dates and times.
About Community Mind Connect (CMC):
"At CMC we aim to empower individuals and communities by driving innovative solutions in arts, education, and planet-friendly projects. Community Mind Connect C.I.C. is a catalyst for positive change, connecting communities with cutting-edge ideas to build a more sustainable and vibrant future."
Our Approach to Collaboration:
At CMC, collaboration is fundamental to how we operate. We are committed to working alongside other local organizations to strengthen our impact and better serve the Lancaster District community. By forging partnerships with like-minded groups, we deliver innovative projects and share resources effectively. Our past collaborations include community art projects with local organizations, and successful wellbeing initiatives driven by community participation. We believe that working together is key to achieving sustainable and meaningful outcomes for the community,
Role Summary:
Community Mind Connect is seeking an enthusiastic and organised Events Assistant to join our team on a voluntary basis. This is a fantastic opportunity to gain hands-on experience in event planning and contribute to engaging and impactful events for the Lancaster community. Working closely with the [Name of relevant person, e.g., Founder, Events Coordinator], the Events Assistant will provide crucial support in all aspects of event organisation and delivery, helping CMC connect with and inspire the local community.
Key Responsibilities:
Event Planning Support: Assisting with the planning and coordination of various CMC events, including workshops, exhibitions, community gatherings, and fundraising events.
Venue Research and Booking: Helping to identify and secure suitable venues for events, liaising with venue staff as needed.
Logistics Management: Assisting with the logistical arrangements for events, such as sourcing equipment, materials, and refreshments.
Supplier Liaison: Communicating with external suppliers, such as caterers, AV technicians, and printers.
Volunteer Coordination for Events: Supporting the recruitment, briefing, and coordination of volunteers assisting at events.
Marketing and Promotion: Assisting with the promotion of events through online channels (social media, website) and offline methods (flyers, posters).
On-Site Event Support: Providing hands-on support during events, including setup, registration, attendee management, and breakdown.
Budget Tracking: Assisting with tracking event expenses and ensuring events stay within budget.
Post-Event Evaluation: Supporting the collection of feedback and evaluation of events.
Administrative Tasks: Providing general administrative support related to event planning, such as creating schedules, managing RSVPs, and preparing documents.
Person Specification:
We are looking for an individual who is:
Enthusiastic about events and community engagement.
Highly organised and detail-oriented.
Possesses excellent communication and interpersonal skills.
Proactive and able to take initiative.
Able to work effectively independently and as part of a team.
Flexible and adaptable to changing situations.
Comfortable working in a fast-paced environment.
Proficient in basic IT skills.
Desirable Skills/Experience:
Experience in event planning or event management.
Familiarity with online event platforms (e.g., Eventbrite).
Basic knowledge of marketing and promotion for events.
Experience in coordinating volunteers.
Budget management skills.
First aid certification.
What We Offer:
Valuable hands-on experience in event planning and management within a community-focused organisation.
The opportunity to develop key skills in organisation, communication, and event delivery.
The chance to contribute to engaging and impactful events for the Lancaster community.
The opportunity to work alongside a passionate and dedicated team.
Flexible working arrangements.
The satisfaction of knowing you are helping to connect CMC with the community and achieve its goals.
How to Apply:
Interested individuals are invited to submit a brief expression of interest outlining their relevant skills and experience and why they are interested in volunteering as an Events Assistant with Community Mind Connect. Please also include a CV.
Applications should be sent to: thomas@cmindconnect.co.uk
Deadline for Applications: 01/09/25
We particularly encourage applications from individuals who reflect the diversity of the Lancaster community.
Note: This is a voluntary position and therefore unpaid. Reasonable expenses incurred in the performance of duties may be reimbursed in accordance with CMC's expenses policy.
Requirements
Essential Requirements:
Enthusiasm for Events & Community Engagement: A genuine interest in planning and supporting events that bring people together and promote CMC's mission.
Excellent Organisational Skills: Proven ability to manage tasks, prioritize, and keep track of event logistics.
Strong Communication and Interpersonal Skills: Ability to communicate effectively and build positive relationships with volunteers, attendees, and potential partners.
Attention to Detail: Meticulous approach to planning and execution, ensuring all aspects of an event are carefully considered.
Teamwork and Collaboration: Ability to work effectively as part of a team and support others involved in event delivery.
Problem-Solving Skills: Ability to think on your feet and find solutions to unexpected challenges during event planning and execution.
Flexibility and Adaptability: Willingness to work flexible hours, including evenings and weekends if required for events, and adapt to changing circumstances.
Basic IT Skills: Comfortable using email, word processing software, and potentially spreadsheets for event planning and communication.
Commitment to CMC's Mission: Understanding and support for the aims and values of Community Mind Connect.
Desirable Requirements:
Experience in Event Planning or Support: Previous involvement in organizing or assisting with events, even in a non-professional capacity.
Knowledge of Event Logistics: Understanding of basic event elements such as venue booking, catering, AV equipment, and marketing.
Budget Management Skills: Ability to assist with tracking event expenses.
Social Media Awareness for Events: Understanding of how social media can be used to promote events and engage attendees.
Experience in Volunteer Coordination for Events: Ability to support and coordinate volunteers assisting with events.
Creativity and Ideas Generation: Willingness to contribute innovative ideas for events.
Local Knowledge: Familiarity with venues and resources in the Lancaster area.
First Aid Certification: (Depending on the nature of the events)
We particularly encourage applications from individuals who reflect the diversity of the Lancaster community. (This is a voluntary position and therefore unpaid. Reasonable expenses incurred in the performance of duties may be reimbursed in accordance with CMC's expenses policy.)
About the Company
Community Mind Connect C.I.C. is dedicated to building a more sustainable and vibrant future for the Lancaster district by connecting communities with cutting-edge ideas. We empower individuals and communities through innovative solutions in the arts, education, and planet-friendly projects, acting as a catalyst for positive change.